Employment Procedures

WELCOME TO BUSEL!

We hope that information contained in this section will assist you with your preparations for your journey to Ankara, as well as your career as an English language instructor in our school.

Please regularly visit this website for the latest updates.  We look forward to meeting you soon!

Sincerely,

International Recruitment Team

Recruitment and Relocating to Turkey

Recruitment Process

Your recruitment process officially starts when we receive your e-mail accepting our job offer. Below you will find the necessary steps to be completed before your arrival in Turkey. Please read all the information given below carefully and start taking the necessary actions.

The first step in the recruitment process is for you to send us, as soon as possible, the documents and information given below. You can send these documents/information to us either by e-mail (intrec@bilkent.edu.tr) or by fax (+90-312-266-4320).

  • A copy of passport
  • Copies of all academic qualifications
  • Full names of father and mother
  • Turkish Embassy/Consulate where you will apply for your visa
Work Permit and Work Visa Application

Once we receive the documents and information listed above, we will apply to the Higher Education Council (YÖK) on your behalf to obtain a work permit, which usually takes 6-7 weeks. As soon as the Higher Education Council issues the work permit, we will mail you a package for your visa application. Please note that you will not be able to obtain a work visa without a valid work permit.

Work Visa
The visa application package you will receive from us consists of the following documents, which you will submit to the Turkish Embassy/Consulate in your country:

  • Higher Education Council (YÖK) work permit
  • Letter to Turkish Embassy
  • BUSEL Contract (This contract is for your visa application only. You do not need to sign and return it to us. You will sign your official contract upon your arrival.) 

Please note the following important information regarding your work visa:

  • You should apply for a work visa, even if you hold a valid tourist visa for Turkey.
  • You should apply for a work visa in the country of your permanent residence.
  • Bilkent Human Resources Department will apply to the relevant government office to change your work visa into a residence permit within a month following the date of your arrival in Turkey (as an officially-required procedure). If you are planning to arrive in Turkey earlier than the date indicated on your job offer letter, you should keep this one-month time frame in mind as Bilkent is not able to apply for your residence permit prior to the date given. You may wish to contact the Turkish Consulate in advance in order not to invalidate your work visa.
  • Your passport should be valid at the time of your application.
  • It may take up to a few weeks to obtain a work visa, so please take this timeline into consideration.
  • Please inform us (intrec@bilkent.edu.tr ) as soon as you obtain your visa.Below are some useful links for your visa application:
Flight Arrangements

BUSEL will arrange your flight on your behalf and send your ticket.

  • We will send you an e-mail requesting information about your preferred airport of departure and departure date. 
  • Please note that you will have to pay a fine, if you make changes to your ticket after it is purchased. Therefore, please refrain from requesting changes unless absolutely essential. 
  • As soon as you have received your work permit from the Embassy we will finalise your flight and e-mail you an electronic ticket, which you will need to print for check-in at the airport. You will not be sent a separate paper ticket. 
  • A BUSEL employee will meet you at Esenboğa Airport in Ankara. Look for a person holding a “Welcome to Bilkent” sign after you leave customs.
Salary Payment

For all instructors the salary is quoted in US dollars (USD) and Turkish Liras (TL). The portion quoted in US Dollars will be deposited in a Dollar account in the Yapı Kredi Bank Bilkent Branch. The Turkish Lira salary will be deposited in a TL account at the same branch; it can also be paid in UK Sterling (GBP)*. The TL portion of the salary is subject to regular review by the university. Both foreign currency and TL salaries are paid at the end of each month

* The GBP equivalent of the USD portion will be paid based on the Turkish Central Bank Sterling/Dollar cross rate (Merkez Bankası çapraz kur) and will be adjusted on the 15th of August each year.

Health Insurance

Health Insurance

As an employee of Bilkent University, you will be covered by two medical insurance schemes. Please read the information below carefully in order to minimize any possible health-related complications after your arrival.

State Insurance Scheme (SGK)

The University will apply to SGK the day after your arrival and will start paying your monthly premiums on your behalf. You will be covered by this health insurance two months after your arrival, which allows you to utilize any state hospital or clinic in accordance with the scope of policy coverage.

Private Insurance Scheme

Bilkent University currently has an agreement with Marphre Insurance Company. Your Marphre insurance coverage will start on 5 August, i.e. approximately two weeks before the first day of your contract and your arrival in Turkey, and your insurance premiums will be paid by Bilkent University on your behalf.

Please note that, in addition to some pre-existing conditions and ailments that are not covered by the policy, there is a nine-month waiting period for the treatment of certain ailments, as explained below in the medical insurance policy.

Coverage Subject to Waiting Period (quoted from section C of the medical insurance policy): On the condition that the diagnosis is made after the insurance goes into effect meniscus, gall biadder and kidney stones, hernia, hemorrhoids, adenoid, tonsil, varicosele (varicosele related to infertility is excluded), verruca (wart) (other than anogenital warts), varicose, thyroid gland, fistula, lipoma excision, laser lithotripsy, sinus procedures are excluded from coverage for 9 months as of the policy start date. On the condition that these conditions, which are subject to operation waiting periods, are discovered after the policy start date, the related outpatient treatment expenses will be paid within the special and general conditions without a waiting period.

Other than due to an accident, septum deviation is not covered. However if the policy continues for more than 24 months, in the case of diagnoses after the 24th month and only as deemed necessary by an ENT specialist and on the condition of not being cosmetic, if the operation indications are accepted by the Insurance Company it will be paid within the limits and coverage.

On the condition that the first diagnosis is made 9 months after becoming insured, sebaceous cists are paid within the limit and coverage.

Please make sure to read the medical insurance policy very carefully prior to your arrival in order to familiarize yourself with the scope of your insurance coverage.

Forms to Submit Prior to Arrival

Please download and complete the following forms, and e-mail/send them to teacher@bilkent.edu.tr before you arrive in Turkey.

  • Next of Kin: This form is needed to contact your family/friends in case of an emergency.
  • Campus Telephone Request: You should complete this form, if you wish to make long distance and international calls from your campus apartment.
Documents to Submit Upon Arrival

The following documents should be brought and submitted to Teacher Services after your arrival:

  • Originals (copies are not accepted) of your academic or professional certificates and diplomas (transcripts are not considered as proof of academic qualification) 
  • Medical examination form: Please take this form to a general practitioner and have all the required examinations done. 
  • Receipts for reimbursement of medical examination (up to $65), excess luggage (up to $200), and visa expenses. The full visa fee, and residency permit fee if applicable, will be reimbursed. However, the university does not reimburse travel expenses, accommodation expenses incurred. 
  • Eight (8) passport-size pictures (appr. 2×2 inches or 35×45 mm).
Suggested Packing List

Although can find pretty much everything you might need in Ankara, here is a list of items that you may wish to include in your packing list, as they are either more expensive in Turkey or not readily available.

  • Warm winter clothes and boots (winters in Ankara can be very cold and snowy).
  • Personal hygiene and make-up products.
  • Over-the-counter medication, e.g. Tylenol, Midol etc. (the Turkish counterparts of these medicines will have different names and may be confusing for you in the beginning).
  • Prescribed medication (same reason as above).
  • Your comfort food and favorite books.

On the other hand, you do not need to bring with you the following items, as they will be either provided in your apartment, or it will be cheaper to buy them here:

  • Sheets, towels, bathrobes, blankets
  • Kitchenware (utensils, plates, pots etc.)

You may also wish to check this document, which has been kindly prepared by a group of our current international instructors, with more suggestions as to what to bring and some useful practical tips.

Shipping Packages to Bilkent

You or your family is welcome to send packages before or after your arrival, using the mailing address below.

[Write your full name on top]
Bilkent University
School of English Language
Bilkent 06800, Ankara
Turkey

Please note:

  • depending on the size and contents of the package, it may either be delivered directly to Bilkent, or you may end up having to go to the Main Post Office Customs Department to collect it after your arrival, in which case, the Post Office would first send you a small slip informing you of the arrival of your package.
  • you should take care about the date that you send these packages on as the Main Post Office Customs Department will only hold packages for 7 days. Packages kept at customs needs to be collected by the person they are addressed to and passports are checked when you are collecting the package as you may have to pay a fee for customs and storage depending on how long the package is kept for.
  • you should not include any electronics, liquids or make up in your packages as these will be confiscated at Customs.
Housing

We offer studio, one- or two-bedroom apartments on campus. Allocation is done based on the availability of these apartments at the time of recruitment. All accommodation is rent-free, private and furnished; however, a monthly fee is charged for utilities. Currently, this utility fee is around 130 US dollars (paid in TL) per month, which covers water, electricity and heating bills, garbage collection and cleaning of the apartment building’s common areas. Accommodation includes basic furniture, kitchen/kitchenette, bathroom, and shared laundry facilities. Bottled water and propane gas costs are covered by the instructors.

Internet Connection in Campus Apartments

The University does not provide computers in apartments, but provides limited free Internet access via the University server. All campus apartments are wired for the Ethernet (ADSL), allowing direct connection to the university network. More information about computer services and Internet connections at Bilkent can be found at http://w3.bilkent.edu.tr/bilkent/information-technology/.

Electricity and Mobile Phones

Turkey operates on 220 Volts, 50 Hz, with round-prong European-style plugs that fit into recessed wall sockets. Many appliances with their own power adaptors, such as lap top computers and digital cameras, can be plugged into either 110-120 Volt or 220-240 Volt sockets and will adapt to the voltage automatically. If your power adaptor reads: Input A.C. 100-240 V, it can be directly plugged into a Turkish socket, but you will also need a plug adaptor that fits into the wall socket.

If you choose to bring your mobile phone you will have to register it with Turkish authorities. In addition, your phone should be ‘unlocked’ and be capable of operating in the 900 MHz or 1,800 MHz bands. However, your phone may still not work or you may be charged for international roaming. Therefore, we recommend that you buy one in Turkey.

You can also apply to have your apartment line to be opened for local and international phone calls, by submitting a (campus telephone request) form prior to your arrival. The charges will be automatically deducted from your TL salary, and you will be able to access your itemized phone bill through the Bilkent webmail services.

Information on Bilkent and BUSEL

Academic Calendar
Life at Bilkent
Staff Handbook
Bilkent International Center

The International Center provides assistance and guidance to all international faculty and students at Bilkent University. The goals of the center are to introduce and promote Bilkent University abroad, prepare information booklets, provide services to ease transition and adaptation to the University, and to assist and advise on social aspects of life at Bilkent by organizing activities, tours of the University campus, Ankara and sites in Anatolia.

The International Center Coordinator is Berna Örge (intcent@bilkent.edu.tr). Please visit the Center’s website for further information at: http://www.bilkent.edu.tr/~intcent/.

Turkish Language Courses

A crash course in survival Turkish will be incorporated in your induction program. This course will be followed by regular Turkish classes offered by a BUSEL teacher throughout the year. These Turkish classes are free of charge for BUSEL instructors and their immediate families.